Do I need to enter all parts of the date?

Many date fields in Digital Measures are broken out by Month, Day, and Year to allow as much specificity as possible. But note that not all parts of the date are required. For example, if you don’t know the exact Day of publication, you can simply enter the Month and Year. Or if the Month is not relevant, you can enter only the Year. In order to save an activity record, you will need to enter at least the Year for at least one date field on the screen.

Completing Start Date / End Date fields

Case #1: An activity that only spanned a single day.

Such as a service event in which you participated: In those cases, you may leave the Start Date field blank, and enter only the End Date as the exact day of the event.

Example: Fall Preview Day

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This denotes that an activity occurred only on September 7, 2019.

This activity would appear in the Annual Report for 2019.

Case #2: Ongoing activities.

For instance, suppose you serve on the University or department committee since 2010 and continue to hold today. When entering that record, you would enter 2010 as the Start Year, and you would leave the End Year blank.

Example: Enrollment Management Committee

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This denotes that an activity began on May 8, 2014 and continues through the present. This activity would appear in Annual Reports beginning in 2014 and in all future years, until the End Date is entered.

* It is important for you to keep the End Date fields updated:

Note that these “ongoing” activities will continue to appear on your JSU Annual Report in future years. If the activity concludes and should no longer appear on your JSU Annual Report, you should edit the activity and add the appropriate End Date.

Case #3: Publication.

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This denotes that a publication was submitted in April 2018, accepted in April 2018, and published in September 2020. Based on the dates entered, this activity would appear in the Annual Reports for 2018, 2019, and 2020.